GDPR Statement

Privacy Policy – external and third parties
Salads is committed to protecting the personal information of our members – past, current and future visitors to our website and touring events. This privacy notice provides information about the personal information that Salads collects about all external and third parties such as members on our mailing list, and the ways in which our organisation uses that personal information.
Any questions regarding this privacy notice and Salads data protection practices should be sent by email to salads.architects@gmail.com.

How does Salads collect information from you data?
Our websiteYou can visit our website without providing any personal information, however we may automatically collect IP addresses, information about your visit and how you use our website.You may provide us with information by corresponding with us by phone, email, or otherwise as indicated on the website.
EventsIf you are visiting for an event hosted by us in an external location, you will be asked for your name and the company you work for. You may also be provided with a name badge, if appropriate for the event.There is a high chance that there will be photographers at the event and if that is the case, we will presume your consent and may use these images on our social media sites and publications. If you do not wish to be photographed, you must inform Salads prior to the event.
Information from third partiesWhile we collect most of the information we hold directly from you we will sometimes obtain information from third parties such as references (with your consent) or publicly available information such as information contained on Companies House or Social media accounts. 

What type of information is collected from you?
The personal information you provide may include your name, job title, company address, e-mail address, phone numbers, professional social media profile links (e.g. LinkedIn), company website and other information about yourself to enable us to provide you with our services.

How is your information used?
When we collect personal information from our members, it will be used for the following purposes:to maintain responsible relations with you;to notify you of upcoming visits;to confirm your place on upcoming visits;to manage and develop our operations;to meet legal and regulatory requirements;to notify you of changes to our visits, services and operations;
We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity.
When you voluntarily give us your personal information we will only use it for the above purposes. If we intend to use your personal information for a purpose other than those above, we will seek your express consent.

Promotional communications
We may use your personal information to send you updates (by email, text message, telephone or post) about our services.
We have a legitimate interest in processing your personal information for promotional purposes (see above ‘How and why we use your personal information’). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.
We will always treat your personal information with the utmost respect and never share it with other organisations for marketing purposes.
We may ask you to confirm or update your marketing preferences if you instruct us to provide further products and/or services in the future, or if there are changes in the law, regulation, or the structure of our business.

Who will your data be shared with
We may share personal information with:
other third parties we use to help us run our organisation, e.g. marketing agencies or website hosts;third parties approved by you, e.g. social media sites you choose to link your account to or third party payment providers;our insurers and brokers;our banks.
We only allow our service providers to handle your personal information if we are satisfied they take appropriate measures to protect your personal information. We also impose contractual obligations on service providers relating to ensure they can only use your personal information to provide services to us and to you.
We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

How long your personal information will be kept
We will keep your personal information while you have a membership with us or we are providing services to you. Thereafter, we will keep your personal information for as long as is necessary:
to respond to any questions, and clarifications;to show that we treated you fairly;to keep records required by law.
We will not retain your personal information for longer than necessary for the purposes set out in this privacy notice. When it is no longer necessary to retain your personal information, we will delete or anonymise it.

Your rights
You have the following rights, which you can exercise free of charge:Access –  The right to be provided with a copy of your personal information (the right of access).Rectification –  The right to require us to correct any mistakes in your personal information.To be forgotten –  The right to require us to delete your personal information—in certain situations.Restriction of processing –  The right to require us to restrict processing of your personal information—in certain circumstances, e.g. if you contest the accuracy of the data.Data portability –  The right to receive the personal information you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations.To object – The right to object: —at any time to your personal information being processed for direct marketing (including profiling); —in certain other situations to our continued processing of your personal information, e.g. processing carried out for the purpose of our legitimate interests.Not to be subject to automated individual decision-making –  The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.For further information on each of the above rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
Our website may at times contain links to other websites that may offer useful information to our clients and visitors. Please note, that if you follow the link to any of these websites this privacy statement does not apply and we do not accept responsibility or liability for their policies.You also have the right to see and correct data that we hold about you. If your details change or any other information we hold is inaccurate or out of date, please let your direct contact at Salads know or email us at: salads.architects@gmail.com

Security
Salads will take reasonable technical and organisational precautions to ensure that your personal information is treated securely.  We will store all personal information on our shared googledrive only accessible by Salads administrators.